What Equipment Do You Need for a Corporate Event?

So, you’re planning on hosting a corporate event. You’re going to need a wide range of equipment to ensure your event runs smoothly. The question is, what equipment do you actually need for a corporate event? You don’t want to overspend and end up with way too much equipment on the day but you also want to make sure that you’re fully stocked up with all of the essentials. 

What Equipment Do You Need for a Corporate Event?
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You can either purchase your equipment and keep it for future events or use a company that specializes in event rentals to hire the equipment on a temporary basis. Consider both options before you plan the remaining details of your event. 

Essential Equipment for Corporate Events

Every event is unique but there are certain items that are required for all types of events. To help you plan your corporate event more effectively, here is a list of the equipment that you’ll need for a successful corporate event. 

Tables and chairs

Tables and chairs are an absolute must for corporate events. Your guests are doing to need somewhere to sit during the event and you’ll need a place to lay down your leaflets, registration forms, food and drinks, and filming equipment. 


If you’re hosting your event outside, you’ll need gazebos or tents. If it’s raining, your guests can stay dry under the gazebos or high-quality custom tents, and if it’s bright sunshine, they can avoid getting sunburnt!

Promotional tools

Part of the reason for corporate events is to build brand awareness and teach people more about what your business does and what it offers. For this, you’ll need to hand out promotional materials to your guests. 

Consider getting custom-printed leaflets and brochures that contain your brand logo and details of the products or services that you offer. Don’t forget to add your contact details on your promotional tools so your guests know where to find you after the event. 


Signs help with crowd control at your event and prevent your guests from getting lost or confused. You can get a variety of branded signs and the most suitable options depend on whether your event is being held indoors or outdoors. 

Indoor signs include wall graphics, floor signs, and stairway signs. Signs for outdoor events include large banners, pylon signs, billboards, and directional signs. 


You likely want your event to be bright and lively, and for this, you'll need great lighting. Whether you go for overhead spotlights, lasers, or fairy lights, there are several options when it comes to finding the perfect lighting for your event. 

If your outside event is going to run into the evening when it gets dark, you'll need adequate lighting to ensure your guests can see where they're walking. The last thing you want is for your guests to leave your event with injuries! 


If you've got presentations and meetings planned for your corporate event, you're going to need microphones and speakers. You might also want large speakers to play music during the event to set the mood and make your guests feel at ease.

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